Office Space

Outline of the enhanced health and safety controls that must be in place in each of these workplaces and summary of the protocols that will be in place in each environment going forward as a result of COVID-19.

CLEANING

  • Ensure cleaning and disinfectant products are accessible
  • Train employees on the proper use of cleaning and disinfectant products
  • Ensure employees clean and disinfect their own desk, chair, keyboard, mouse, phone and other equipment regularly
  • Ensure high-touch areas like doors and door handles are cleaned regularly
  • Inform employees about the schedule and frequency of third-party cleaners

PHYSICAL DISTANCING

  • Ensure employees can maintain a physical distance of two metres from others
  • Rearrange workstation assignments, leave alternate desks empty, rotate days at work
  • Stagger breaks, lunch hours, start and end times for employees.
  • Where possible, require employees to stay within their own work location
  • Post signs indicating maximum number of people allowed in smaller spaces
  • Discourage face-to-face interactions
  • Minimize the use of elevators
  • Use signage, floor stickers or arrows to direct the flow of traffic
  • Limit visitors to essential business only

STOP THE SPREAD

  • Encourage employees to practice good hand hygiene
  • Provide soap at all sinks
  • Provide alcohol-based hand sanitizer where soap/water is not available
  • Educate employees about coughing or sneezing into their sleeves
  • Stay home if you are sick
  • Discourage employees from sharing desks, chairs phones, keyboards or other equipment

HEALTH SCREENING

  • Ensure all employees complete and pass the health self-screening (PDF) before attending work.
  • Ensure visitors complete the visitor health screening before entering the facility or workplace
  • Post signage for visitor health screening and direct them to contact Public Health Services for more information.

PPE

  • Provide personal protective equipment where required – PPE is not normally required in office spaces.

COMMUNICATION

  • Provide employees with regular updates and information about the COVID-19 situation
  • Share all relevant Standard Operating Procedures, schedules for cleaning and disinfecting, and other key information
  • Post information about physical distancing, good hand hygiene and health screening
  • Share updates from senior management regularly