COVID-19 Vaccination Requirement

The Town of Whitchurch-Stouffville continues to monitor and follow the advice of Public Health officials at the federal, provincial and regional levels, to ensure every precaution reasonable in the circumstances to protect the health and safety of its staff and patrons while committed to providing excellent service to the community.

Each of us has a role to play in stopping the spread of COVID-19 and keeping our colleagues, friends and family safe. A vaccination policy will help us get closer to that goal. Public Health has reported increased vaccination rates have been shown to be effective in reducing COVID-19 virus transmission and protecting vaccinated individuals from severe consequences of COVID-19 and its variants. By supporting the mandatory vaccination directive, we all contribute to minimizing the spread of COVID-19 and its variants, now and over the long term.

Effective September 22, 2021, the Town of Whitchurch-Stouffville requires proof of full vaccination before admitting persons 18 years or older and who do not qualify for exemption to access Town Facilities.

Proof of full vaccination will be required beginning November 1, 2021 for those who are 12 years or older who do not qualify for exemption to access Town Facilities.

Bylaw will be supporting the community through communication and education.  

Please have identification and proof of full vaccination ready at point of entry to ensure ease of access. Should an individual choose not to share the required information, they will not be permitted to enter Town Facilities in accordance with Ontario Regulation 364/20.

Vaccination receipts can be accessed through the provincial portal or by calling the Provincial Vaccine Booking Line at 1-833-943-3900.

Privacy

Information on an individual’s vaccination status will be verified under the Municipal Freedom of Information and Protection of Privacy Act. Verification of proof of vaccination will only be used for the implementation and enforcement of the COVID-19 Vaccination Policy. As per Ontario Regulation 364/20, the Town shall not retain any information provided by patron(s) to provide proof of vaccination status.

For further information regarding the use or disclosure of the information, please contact the Town

Frequently Asked Questions

An individual is considered fully vaccinated if they have received:

  • The full series of a COVID-19 vaccine authorized by Health Canada, or any combination of such vaccines, or
  • One or two doses of a COVID-19 vaccine not authorized by Health Canada, followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada, or
  • Three doses of a COVID-19 vaccine not authorized by Health Canada; and
  • They received their final dose of the COVID-19 vaccine at least 14 days before providing the proof of being fully vaccinated.


As of Sept 16, 2021, Health Canada has approved:

  • 2 doses: Pfizer-BioNtech, Moderna, AstraZeneca/COVISHIELD
  • 1 dose: Janssen/Johnson & Johnson
  • mRNA vaccine: Pfizer-BioNtech, Moderna


To review current listing of approved COVID-19 vaccines, visit Health Canada website.

Proof of vaccination will be accepted if the person’s name and date of birth on their identification document matches the vaccination receipt with name and date of birth and if the person is fully vaccinated.

All versions of vaccine recipient, paper, electronic, or QR code (when available by Ontario Government), is acceptable.  A vaccine receipt is provided at time of vaccination to all Ontarians by the vaccine provider.

Copies of a COVID-19 vaccination receipt can be downloaded or printed through the COVID-19 vaccination provincial portal or obtained by calling the Provincial Vaccine Booking Line at 1-833-943-3900.

At point of entry, staff will:

  1. Match the name and the date of birth of the patron listed on the vaccination receipt against the name and date of birth on a piece of identification.
  2. Verify the receipt is either
    1. an Ontario receipt issued at the time of vaccination or any format of receipt downloaded from Ontario.ca that shows the holder is fully vaccinated against COVID-19
    2. a receipt signed by an Indigenous Health Provider, or
    3. a receipt from another jurisdiction that shows the holder is fully vaccinated against COVID-19.
  3. Verify that the receipt shows that the holder is fully vaccinated.
  4. Verify that the date of administration of the final shot in the series is at least fourteen days prior to the date the patron is seeking access to the business or organization.

All Ontarians receiving a vaccine, are provided a receipt at the time of vaccination. A paper copy of the receipt is provided on site and email version is sent to the address provided by the vaccine recipient for the person’s records.

In addition to receiving a receipt on site at the time of vaccination, copies of a COVID-19 vaccination receipt can be downloaded or printed through the COVID-19 vaccination provincial portal or obtained by calling the Provincial Vaccine Booking Line at 1-833-943-3900.

Vaccination receipt showing that the patron is fully vaccinated is required for entry. For example, if patron received a two-dose vaccination series, only the second dose receipt is required as proof.

Validation of identification is undertaken to ensure that vaccination receipt offered by the patron belongs to them. Validation of vaccination will be based on two key identifiers:

  1. Name of the identification holder; and
  2. Date of birth.


A photo identification is not required. Proof of identity can be established using documentation issued by an institution or public body, provided it includes the name of the holder and date of birth. Examples of identification documents that may be used to confirm the identity of the holder of the vaccine receipt include:

  1. Birth certificate
  2. Citizenship card
  3. Driver’s license
  4. Ontario Photo Card
  5. Government (Ontario or other) issued identification card, including health card
  6. Indian Status Card /Indigenous Membership Card
  7. Passport
  8. Permanent Resident card


Validation of identification is considered to have been completed/successful when the name and date of birth of the presenter of the vaccination receipt and the name and date of birth on the identification document match.

If the name and date of birth on both documents do not match, the individual will not be allowed to enter the business or organization.

For Ontario residents, expired Ontario government issued identification, including drivers’ licences, and expired Canadian government issued documents, such as passports, may be provided as proof of identification.

Visitors from within Canada may provide expired passports but may not provide expired provincial documents as proof of identification.

All patrons visiting from abroad may not provide expired documents as proof of identification.

Click here for information on vaccination clinics in York Region.

Patrons with a medical exemption are required to present identification and a written document stating the individual is exempt for a medical reason.  Proof of medical exemption must include:

  • The name of the person the medical exemption applies
  • The physician’s or registered nurse in the extended class’s information is complete by including:
    • Name and contact information of the physician or registered nurse in the extended class;
    • Logo or letterhead identifying the physician or registered nurse in the extended class;
    • Statement that there is a medical reason for the individual’s exemption from being fully vaccinated against COVID-19; and
    • Any effective time-period for the medical reason which includes the date the patron is seeking access to admittance to Town Facility

Age exemptions are valid until October 31.  Starting November 1, all patrons 12 years of age and older require proof of double vaccination to enter an indoor facility.

Patrons under 12 years of age are exempt at all times.

Until October 31, exemptions are available to patrons who are:

    1. 12 years of age or older and under 18 years of age, and who are entering the indoor premises of a facility used for sports and recreational fitness activities solely for the purpose of actively participating in an organized sport.

      The exemption relating to youth under 18 years of age actively participating in indoor organized sport applies to training, practices, games and competitions.  Examples of an organized sport for which the exemption applies include:

      • Sport leagues
      • Organized pick-up sports
      • Dance classes
      • Martial arts
      • Swimming classes


The exemption does not apply to youth who are spectators at sporting events. Nor does the exemption apply to youth who are using a gym or other area with exercise equipment or weights unless actively participating in an organized sport.

  1.  

Patrons who are entering the indoor premises of a meeting or event space, solely for the purposes of attending a wedding service, rite or ceremony, but not an associated social gathering is exempt from vaccination proof.

Vaccination proof is required for patrons of social gatherings associated with wedding service, rite or ceremony. 

Yes, there are penalties for both individuals and corporations failing to comply with the requirements of Ontario Reg. 364/20 can result in charges under the Reopening Ontario Act.  If charged under Part I of the Provincial Offenses Act (POA), set fine amounts are $750 for individuals.

Maximum penalties based on a prosecution under Part I or Part II of the POA include fines of up to $100,000 and up to a year in jail for an individual.

Violence/harassment in the workplace is never acceptable. Obstructing any person exercising a power or performing a duty (including workers) in accordance with requirements in Ontario Reg. 364/20 can also result in charges under the Reopening Ontario Act.

Canada’s Criminal Code deals with matters such as violent acts and threats.  Town staff shall contact police in these situations.

Ontario announced in its news release, the development of an enhanced digital vaccine certificate with unique QR (Quick Response) code and accompanying verification application that will allow users to securely and safely verify their vaccination status when scanned, is expected to be available beginning October 22, 2021.

For a limited time period (on or after September 22, 2021 but before Oct 13, 2021), for indoor social gatherings associated with weddings and funerals (in meeting and event spaces) the negative result of a COVID-19 antigen test administered within the previous 48 hours may be provided instead of proof of being fully vaccinated.

Proof of vaccination is not required where a patron is entering an indoor are solely;

  1. To use a washroom;
  2. To access an outdoor area that can only be accessed through an indoor route;
  3. To purchase admission; or
  4. As may be necessary for the purposes of health and safety.